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https://nihoel.github.io/Anno1800Calculator/e
I'm still relatively new to 1800 so I'm not really sure it helps answer your question, but why not.
https://nihoel.github.io/Anno1800Calculator/
Are you using the ingame production statistics? It is actually quite helpful to find out status of all your production chains. I remember getting overwhelmed myself before they introduced these...
Edit: Found nice video about the production statistic system:
https://www.youtube.com/watch?v=ABXsQvcKrXU
Yes, I use the ingame statistics alot. But it's like when I add one factory, then I have to add more people, then I have to add more base supplies to feed those people, then I need more people to get those base supplies :) I mean, it's not hard, it just takes time to sort it out. (I've also found it helps to just ignore expeditions, diving, and quests while I'm getting all the chains started)
The calculator is telling me that for 10,000 investors, I need 7,600 engineers, 1800 artisans... etc. So that gives me a good overview to tell which class I am most underpopulated. The two key takeaways I learned was that I didn't need as many farmers as I had (so I could promote them to get the workforce for higher levels), and I needed a whole lot more jornaleros, as I hadn't developed the new world so much (but investors love their coffee and rubber).
With just -50% workforce item and a palace with also -50% workforce, you get free workforce. Extra trade union space can be used for +xx% productivity
0 ingeneurs
0 artisans
0 workers
0 farmers
cause of what @Bobywan said
There is also an item for reduce need in champagne but it's not transmutable.
That + the palace reduce needs and some propaganda to reduce needs even more can really help.